When working as an HSE specialist, it feels like your head should be a knowledge base: document forms, signatures, logs, orders, regulatory documentation… But the reality is that keeping everything in memory is impossible. A mistake here costs not just nerves, but fines.
That’s why a documentation checklist is my best assistant. It’s not just a list of "done/not done" checkboxes. It’s a tool that:
A checklist works like a navigator: you open it and immediately see where the gaps are and where everything is fine. Moreover, it’s convenient to use not only for yourself but also for colleagues — to pass on, adapt for departments, or create a common standard.
And you know what's interesting? The simpler the checklist, the more effective it is. The key is clarity and practicality, without unnecessary complications.
Examples of our sections: General HSE Requirements, Investigation and Recording of Industrial Accidents and Occupational Diseases, HSE Briefings and Training, Safety Culture (this includes documents and employee knowledge checks during interviews, as prescribed in internal standards aimed at improving safety culture), Medical Examinations, SOUT (Special Assessment of Working Conditions), PPE and Dermatological PPE, Work at Height, etc. Over 130 items in total.
Examples:
| Workers are permitted to work at height after undergoing training and knowledge testing of HSE requirements and training in safe methods and techniques for performing work at height |
Clause 16 of Regulations No. 782n. |
| The employer has work execution plans for work at height (hereinafter - WEP at height) and process maps |
Clause 35 of Regulations No. 782n. |
In the end, I don't have a stack of "paperwork for the sake of paperwork," but a clear control system that helps me sleep soundly and not fear sudden audits.
What do you think?
Is a checklist a necessity or just extra paperwork? Write your answers in the comments.