Using Visual Instructions for Newly Arrived Contractors, Including Key Contact Numbers and a Site Map with Work Locations
Implementing visual instructions for newly arrived contractors can significantly simplify their onboarding process at a new workplace. Here are several steps to help you create effective visual instructions:
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Identify key aspects. First and foremost, determine which specific aspects of the work are essential for contractors to understand. These may include HSE rules, the location of main facilities on-site, work procedures, etc.
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Create a site map. On the map, indicate the location of key facilities such as warehouses, production areas, offices, etc. Mark traffic routes and primary paths for moving around the facility.
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Add important numbers. Include phone numbers for emergency services, HR, accounting, and other vital departments on the map or in the instructions. You can also add numbers for local services and organizations that contractors might encounter during their work.
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Use visual elements. Add photos, drawings, or other visual elements to make the instructions clearer and more memorable.
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Make instructions accessible. Place the instructions in easy-to-read locations, such as information boards, workspaces, or even as digital copies on corporate portals.
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Conduct a briefing. After creating the visual instructions, conduct a briefing for newly arrived contractors. Explain how to use the instructions and answer any questions.
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Collect feedback. Allow contractors to provide feedback on the visual instructions. This will help you understand how effective they are and what can be improved.
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Update the instructions. Regularly update the visual instructions to ensure they reflect changes at the facility and new requirements.
Using visual instructions with key numbers and a site map can help newly arrived contractors adapt faster to a new location and perform their work effectively. We have taken an example of visual instructions for implementation at your facility from this image.
