Application of Dynamic Risk Assessment in HSE Management

From Static Documents to Dynamic Risk Management

Occupational risk management across large industrial enterprises requires a transition from formal documentation to daily practical work. During the webinar, Elena Zaitseva, Head of the Working Conditions Control Department at Rosenergoatom, breaks down the architecture of a system covering 64,000 employees and shows how to integrate risk assessment into routine production processes.

The speaker examines in detail a two-level model: primary assessment, which forms a basic hazard register with the involvement of expert organizations, and operational assessment of injury risks. The operational level includes daily procedures: administrative and public control, inspections of repair sites, and recording of unsafe acts and micro-injuries. This approach allows keeping data up-to-date and responding promptly to changes in the production environment.

Hazard Visualization and Tools for Managers

Changing workers' attitudes towards safety begins with management involvement. To support leadership practices, differentiated tools have been developed: memos for top management, response algorithms for department heads, and detailed matrices for line personnel. This forms a unified standard of action: for example, when a high risk is identified, the algorithm unequivocally prescribes the suspension of work.

For line personnel, hazardous area passports (hazard factor maps) have been introduced. This is a visual tool placed directly at the workplace. The crew immediately sees the localization of hazards, required personal protective equipment, and safe movement routes. The maps also record measures to manage each specific risk, eliminating ambiguous interpretation of safety requirements.

Synchronizing Risk Assessment with Contractors

Ensuring contractor safety requires their deep integration into the corporate risk management system. The presentation shows an interaction algorithm where the client transfers a consolidated database of primary and operational site risks to the contractor. The contractor overlays the specific risks of their professions onto this base and forms a unified action plan.

For on-site control, a "Work Passport" is used — a laminated A3 document. It records the crew composition, local hazards, necessary PPE, and marks on targeted briefings. On the reverse side, there is a checklist for the work supervisor, helping to adapt the briefing to current conditions (e.g., changes in weather factors). The implementation of measures is verified through a three-stage control before the crew is admitted to the facility.

Rebooting the Institution of HSE Representatives

Despite a large-scale structure (over 1,100 HSE representatives), analysis showed that only about 35% were actively functioning. To solve this problem, a new motivation and assessment model was developed. The introduction of unified transparent performance criteria and the involvement of representatives as experts and jury members in corporate projects (e.g., the "Risk Hunt" marathon) made it possible to increase their status and engagement without relying solely on material incentives.

What you will learn from this webinar:

• How to build a two-level risk assessment system (primary and operational) at a large enterprise?
• What visual tools help crews identify hazards right before starting work?
• How to combine data on client site hazards and specific contractor risks into a unified action plan?
• How to use the "Work Passport" to improve the quality of targeted briefings?
• What tools can be used to increase the efficiency of HSE representatives?