A Day in the Life of an HSE Project Manager: Tuesday
TUESDAY is dedicated to communications – how to convey information to all levels of employees.
To understand the true importance of communications, it is worth recalling the beehive effect. What characterizes a beehive? What is the first thing that comes to mind? Buzzing! Even now, you can hear it. All the bees are buzzing toward a common goal – pollinating crops. They buzz because it is the most important thing for them. Even the drones, who don't participate in the process, buzz. Why? You can't not buzz; otherwise, you stand out immediately, like the odd one out. It's the same with safety 😊
In addition to increasing engagement through information cascading, we simultaneously achieve the following goals:
- Monitoring the implementation of activities and achievement of goals at all management levels
- Reviewing key risks and proposed measures
- Reviewing problem areas and obstacles during the project
- Reviewing best practices and their replication
Key meeting principles – do not mix project meetings with other types of meetings.
"Golden" rules:
- The meeting owner makes decisions.
- Issues that cannot or should not be resolved at one's own level are brought to the agenda of a higher-level meeting.
- Practices assessed as "best" are mandatory for replication.
- Decisions made at higher levels are cascaded down in the usual manner or included in the agendas of subsequent meetings.
- Positive motivation is a standard part of meetings.
But every cascading meeting can (and should!) be used as a checkpoint in project management, where we look at the quality of the product.
To be continued in the next article.