Project Roles
Based on our company's Leadership model, at a certain point, there was a need for a clear distribution of roles within the team:
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Project Initiator |
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Position: CEO, for example |
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| ● Searching for a Sponsor, Customer ● Project Request Form |
● Coordinating the Request with the Sponsor, the Single Accountable Person (SAP), and other stakeholders (if any) |
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Project Sponsor / Steering Committee |
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Position/Collective Body: Functional HSE Head |
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| ● Setting goals, defining results, benefits, and project priorities ● Appointing the SAP ● Acceptance of intermediate and final project results ● Approval of key project documents ● Strategic project management, including decisions on successful transitions to the next project phase ● Approval of change requests |
● Decision-making on controversial issues that cannot be resolved at the SAP level ● Providing the project with resources (human, financial) ● Providing necessary administrative support to the project and its participants ● Reviewing project reporting, periodic monitoring of project progress and the actions of the SAP and/or Project Manager, initiating corrective actions |
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Single Accountable Person (SAP) / Operations Board |
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Position/Collective Body: Department Director, Head of Division |
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| ● Achieving project goals and results within the required timeframe, budget, and quality standards ● Forming the project team, including deciding on the involvement of a Project Manager ● Identifying key project stakeholders, determining integration paths with other projects and programs ● Organizing the preparation and approval of key project documents – the project request and the final project report ● Ensuring communication between the project team and stakeholders ● Ensuring integration between the project and other projects and programs, participating in integration meetings ● Participating in the acceptance of project results from consultants |
● Organizing the preparation of project reporting for the Project Committee (PC), preliminary approval of this reporting ● Continuous monitoring of project progress, reviewing operational project reporting and documents, periodic monitoring of the Project Manager's actions, initiating necessary corrective actions ● Preliminary approval of all project change requests ● Participating in Steering Committee meetings (if any), participating in PC meetings where project issues are discussed ● Making operational decisions to respond to problems, risks, and open project issues within their authority ● Timely informing the Project Sponsor of risks, problems, and open project issues beyond their competence. |
This is the structure we came up with 😊
To be continued in the next article.