Contractor Engagement Practices

Evolution of Contractor Safety Management

Interacting with contractors is one of the most complex areas of responsibility in HSE, especially at high-hazard facilities. When the share of third-party personnel on site reaches 80%, traditional control methods stop working. In this context, the speaker examines a comprehensive approach to contractor safety management using the example of an oil and gas field in the Far North, where a multi-level system of standards and practices has been implemented.

Proactive Tools and Safety Standards

The foundation of the system is the integration of safety requirements into contractual relations. Internal regulatory documents become an integral part of the contract even at the tender stage. The presentation details key practices that shape the safety culture on site.

12 Life-Saving Rules and the 5S System

The implementation of 12 life-saving rules, the violation of which statistically leads to fatal consequences, is accompanied by a strict control system. A two-stage system for recording violations (warning act and subsequent stop-list) excludes systemic violators from the facilities. In parallel, the 5S system operates, adapted for contractors' production and amenity premises, ensuring standardization and maintaining order in the workplaces.

Leadership Audits and Stop Work Authority

Behavioral safety audits transform the approach to control: from inspections and punishments to dialogue and identifying the root causes of violations (for example, lack of PPE due to supply issues). An important element is delegating the Stop Work Authority for unsafe operations to every employee through a stop-card system, which is supported by the openness of top management.

Specific Industry Standards

Using specific standards as examples, the speaker shows how narrow production tasks are solved:

• DROPS Standard: Mandatory securing of tools at height (lanyards for items over 2 kg, belt attachment for light tools, ban on bags with snap fasteners) to prevent dropped objects.
• Scaffolding Control: Implementation of 25-criteria checklists and a tagging system (red/green) for scaffolding, with the mandatory participation of HSE specialists from both sides.
• Lifting Accessories Management: Additional inspection of slings and containers every six months using color-coded tags, which eliminates the use of faulty rigging.

Digitalization and Control of High-Risk Work

To manage simultaneous operations (SIMOPS), a compatibility matrix is used, defining safe distances and unacceptable combinations of operations. The control of high-risk work is automated through internal software (Operational Monitoring Center), where contractors register planned operations requiring the mandatory presence of a technical supervision curator and an HSE specialist.

What you will learn from this webinar:

• How to legally establish HSE requirements in contracts with contractors?
• How does color coding work when inspecting lifting accessories?
• What criteria are used to assess scaffolding safety?
• How to organize control over simultaneous operations by different contractors?
• How to motivate contractor employees to comply with safety requirements?