Communication with Contractors

Communication is one of the most important tools for interacting with contractors. We use this tool throughout the entire lifecycle of working with contractors.

I will share one of the communication practices with contractors that we implement at OTEKO throughout the entire duration of work on site. This communication is called "Safety Day."

Safety Day is held monthly in every OTEKO division, including contractor organizations. The event for contractors is chaired by the Construction Director.

Participants include heads of the general contractor, heads of contractor and subcontractor organizations, heads of the client, and managers and specialists from the Production Safety Directorate.

The agenda includes the following issues:

• safety contact, as an integral part of any meeting;
• best practices for organizing workplaces, storage facilities, construction camps, etc.;
• incident analysis;
• production safety results for the period. Statistical indicators for clients, general contractors, contractors, and subcontractors. We show statistics on incidents, safety audits, and tasks not completed on time;
• information on commissions held with contractor organizations;
• systemic issues on site by type of work;
• management reports on plans to rectify the situation on site and reports on work performed;
• tools being implemented, etc.

The meeting covers exclusively production safety issues. Speakers at the meeting include both client and contractor managers.

This event serves as a common communication platform. In addition to providing information, it is a discussion space where anyone can raise a topic for discussion.