Don't Walk Away! How to Organize Hazard Reporting

Hazardous situations occur at any production facility. The cause of most incidents is the human factor — specifically, unsafe behavior. However, carelessness is not just about violating safety rules or taking senseless risks. If a person sees someone performing unsafe actions and walks past, or notices faulty equipment and doesn't stop the work, that is also carelessness, which can lead to very severe consequences.

Previously, addressing such unsafe acts and conditions was difficult — the system simply didn't allow it. By the time you found the right paper card, filled in the hazard information, reached the feedback box, and the responsible person processed it and entered it into an electronic database... on average, it took about 17 days for information to flow and the hazard to be eliminated. You can't build a safe company with such timelines. Moreover, people were reluctant to participate in such a cumbersome process.

Now, there are no more excuses. Numerous solutions have been developed to record unsafe acts and conditions, allowing information to be entered into an electronic system via a special form. Reports are now automatically transmitted to the person responsible, reducing the hazard elimination time to just one day.

Now, employees of the enterprise and contracting organizations can enter information about identified risks through the electronic system. This can be done from any device, as long as there is internet access. Furthermore, the electronic database allows for viewing detailed statistics on recorded unsafe acts and conditions for any facility over any period.

During the implementation stages and to increase employee engagement in the process of identifying and registering data in the electronic system, it is recommended to introduce motivational programs.

Example: The portal features its own news feed, which shares Company events and allows users to learn from others' mistakes rather than their own by studying lessons learned from major incidents.

Here, users can also participate in contests, test their knowledge in various areas of HSE and compete for the title of "Best Hazard Hunter." Those who are most active in identifying unsafe acts and conditions receive well-deserved awards from the Company's management.

Many leading companies use such electronic systems for entering hazard data: