Practice of Implementing the Information System "1C: Industrial Safety. Comprehensive"

Digital Transformation of Industrial Safety: From Paper to Automation

Industrial safety management at large production facilities has historically been associated with a huge volume of paper documentation. Issuing prescriptions, monitoring their execution, and collecting statistics manually not only take time but also reduce the speed of response to identified violations. In the context of increasing production capacities and changing legislation, the transition to digital management systems becomes a natural stage in the industry's development.

In his presentation, Vladimir Volodin, a representative of the Federal State Enterprise "Sverdlov Plant", analyzes a practical case of implementing the information system "1C: Industrial Safety. Comprehensive". Using the example of a city-forming enterprise, the speaker shows how the automation of production control processes changes the interaction between departments and accelerates decision-making.

How the System Worked Before Implementing Digital Solutions

Before automation, the process of issuing and controlling prescriptions was long and labor-intensive:

• Manual document processing. Prescriptions were drafted in text editors, printed in duplicate, and sent by physical mail.
• Long logistics. Delivering documents between departments took up to several days, as the car with outgoing correspondence ran only once a day.
• Complex accounting. Execution control was kept in paper journals and Excel spreadsheets, which required manual data entry and complicated the collection of statistics.

This approach led to delays in eliminating violations and created an excessive burden on the personnel responsible for document flow.

Automation of Issuing and Controlling Prescriptions

The implementation of the 1C-based system allowed for a radical change in the process of working with prescriptions. The speaker examined the new mechanisms in detail:

• Fast creation of prescriptions. Thanks to a unified database of personnel and regulatory documentation, issuing a prescription takes a couple of minutes. The executor, department, and links to regulations are selected from drop-down lists.
• Automatic task generation. For each violation item, the system automatically creates an action (task) and sends it to the responsible person in their personal account.
• Transparent execution control. In the responsible person's personal account, tasks are divided into new and in-progress. Color indication (for example, red for overdue tasks) helps track deadlines.
• Electronic reporting. The execution of a prescription is confirmed by attaching a scan of a memo or act. After verification by the author, the task is closed in the system.

In addition, the system allows for the automatic generation of reports by types of inspections, the number of violations, and the timing of their elimination, using convenient filters.

Accounting for Technical Devices and Buildings

The information system also serves as a unified database for other departments of the enterprise. Information about buildings, structures, and technical devices is entered into it. This makes it possible to:

• Quickly access documentation. Passports, diagrams, drawings, and industrial safety expertise conclusions are available electronically.
• Control expertise deadlines. The system uses color indication: green — valid, yellow — less than a month left, red — expired. This allows for the timely planning of new expertises.

Implementation Challenges and Development Plans

The implementation of any software product is fraught with difficulties. The presentation noted that an off-the-shelf solution requires customization to the specifics of the enterprise. Internal IT specialists are involved in this, who also develop instructions and conduct personnel training.

The system's development plans include a complete rejection of paper document flow through the implementation of electronic signatures, as well as the automation of personnel certification processes, approval of work permits, and work with emergency response plans.

What You Will Learn from This Webinar:

• How to reduce the time for issuing and delivering prescriptions from several days to a couple of minutes?
• How to automate control over the elimination of industrial safety requirements violations?
• How to organize a unified database for technical devices and buildings with control over expertise deadlines?
• What difficulties can be encountered when implementing off-the-shelf software and how to overcome them?
• What processes in the field of HSE are planned to be automated in the future?