Practice of Implementing HSE Management Elements and Employee Motivation

Context: Why Systematic Motivation and Personnel Involvement Are Important

Ensuring safe working conditions and effective HSE management is not just about regulatory compliance, but also about constantly seeking new approaches to employee involvement. With the active development of enterprises and the influx of new personnel, especially in regions with growing infrastructure like the Far East, there is an urgent need for staff adaptation and the formation of a safety culture. Evgeny Butyaev, Chief Engineer and First Deputy Director of the Primorsky LPU MG of Gazprom Transgaz Tomsk LLC, shares practical experience in implementing HSE management elements initiated at the branch level.

5S System: From a Tidy Desk to a Tidy Mind

The speaker analyzes the process of implementing the 5S system (an element of lean production), which began in 2015. The initiative started by studying the experience of the Sollers joint venture in Vladivostok. Implementation began in office spaces: standardizing the placement of wires, stationery, and documentation. Then the practice was transferred to production sites. The main principle is that everything must have its place. This not only improves ergonomics but also disciplines the minds of employees, directly increasing production efficiency and safety.

Video Surveillance as a Tool for Discipline and Violation Prevention

To improve the efficiency of HSE management at production sites and in workshops, a video surveillance system (about 35 cameras) was deployed. Department heads and HSE specialists have access to the broadcasts. The presentation details how, at the initial stage, the system helped stop attempted violations and prevent the development of emergency situations. Open communication about video recording disciplines the team, minimizing the number of violations.

Collecting Suggestions and Production Television

An important element of involvement was collecting suggestions from employees to improve working and living conditions. The number of initiatives is growing (from 65 in 2021 to 85 in 2022). Implemented ideas include marking hazardous areas and eliminating potential slip hazards.

In addition, during the pandemic restrictions, "production television" was created. Monitors in production facilities allowed broadcasting HSE meetings, safety days, and training videos. This tool proved so effective that it is actively used even after restrictions were lifted to inform and demonstrate performance assessment results.

Practical Training and Adaptation of New Employees

To improve personnel qualifications, a technical training class with models and visual aids was organized. Employees practice safe work skills at training grounds (e.g., climbing a pole, rescuing victims, repairing cable sleeves). The use of QR codes on stands provides quick access to technical documentation and instructions.

Special attention is paid to the adaptation of newcomers. In addition to mentoring, upon completion of the probationary period, new employees receive a "Welcome Box" with corporate merchandise (badges, flash drives, mugs, thermoses), which helps them integrate into the team.

Comprehensive Performance Assessment and Motivation

The speaker uses an example to show how the problem of subjective personnel performance assessment was solved. An automated comprehensive performance assessment system was developed. Employees receive points based on various criteria: discipline, quality of work, participation in the hazard identification system, innovative activities, mentoring, as well as participation in environmental, sports, and cultural events.

Accumulated points directly affect the size of the monthly incentive bonus and the annual bonus. In addition to financial motivation, non-financial rewards are provided: priority in choosing vacation time, a parking spot, recreation at a corporate base, and even paying for meals in the cafeteria using accumulated points. The system is completely transparent and broadcast on production television.

What You Will Learn from This Webinar:

• How to successfully implement the 5S system at a manufacturing enterprise and overcome employee resistance?
• Which digital tools (video surveillance, QR codes) actually help reduce injury rates?
• How to organize an effective system for collecting and implementing suggestions for improving working conditions?
• How to create a transparent and objective point-based employee performance assessment system for bonus distribution?
• Which non-financial motivation methods work best in practice?